When you find yourself in a situation where you need to extend your vacation, it is essential to communicate your request formally and professionally. Writing a vacation extension request letter is a courteous way to inform your employer or supervisor about your desire to prolong your time off.
Official Letter on Request to Extend Vacation Leave
Date: DD/MM/YY
To
Name….
HR Manager
Company Name and Address
Subject: Request to extend vacation leave
Dear Sir/Madam,
With due respect and humble submission to state that, I would like to extend my apology for not being able to come back as planned after my 2-week vacation from (date….). It was unfortunate that my Mother suffered from a fever and I had to take care of her. In line with this, I would like to request an extension of my leave of absence. I am the only one who can look after her so I am asking for your consideration for you to allow me to extend my vacation until Friday, (date…..). I will resume office on the (date….).
In these circumstances, I am hoping for your kind consideration.
Respectfully Yours,
Name….
Signature…
Vacation Extension Request Email
Subject: Request for Vacation Extension
Dear [Supervisor’s Name],
I hope this email finds you well. I am writing to request an extension for my upcoming vacation, which was originally approved from [Initial Vacation Start Date] to [Initial Vacation End Date]. Due to unforeseen circumstances, I would like to extend my time off by [Number of Days/Weeks].
I understand that this request is out of the ordinary, and I sincerely appreciate your consideration. The extension is necessary due to [Explain the reason for the extension briefly].
I assure you that this extension will not disrupt the workflow or affect the completion of any pending tasks or projects. I have carefully reviewed my workload and have taken steps to ensure that all essential responsibilities are addressed before my initial leave and upon my return.
I want to express my sincere gratitude for your understanding and flexibility in considering my request. I value the support and opportunities provided by the company, and I assure you of my commitment to fulfilling my duties effectively and efficiently upon my return. I am confident that the extended vacation will allow me to return rejuvenated, enabling me to contribute positively to the team.
Once again, thank you for your attention to this matter. I kindly request your prompt consideration of my vacation extension request. If there are any additional details or discussions needed, please let me know, and I will be more than willing to accommodate them.
Thank you for your understanding and support.
Sincerely,
[Your Name]
[Your Position]
[Contact Information]
Leave Extension Letter Template
[Date]
From:
[Your name]
[Employee ID][Job title], [Department name]
[Address]
[Phone number and email]
To:
[Name of your manager/recipient]
[Designation]
[Office address]
Subject: Leave extension request due to [reason]
Dear Sir/Madam,
I am writing this letter to inform you about my [type of leave] leave status. Currently, I am on leave for [original leave duration] days from [start date] to [original end date]. [Explain the reason for the extension]. Due to this, I need to extend my leave for another [number of days] until [new end date].
I am attaching herewith [specify the documents] for your ready reference. As per [specify the rule number] of the company’s leave policy, I am entitled to a maximum leave of [number] days/week/month.
I sincerely apologize for the inconvenience caused due to the change in my leave plan. I hope you will understand my situation and consider my request positively.
I have spoken to [name of the person] and he/she has agreed to continue working for [duration]. I will continue to coordinate with him/her for a smooth workflow. My mobile number and email address remain the same as provided earlier (given above in this letter).
Thanks in advance for your help and support.
Yours Sincerely,
[signature]
[Your Name]
Official Letter on Request to Extend Vacation Leave for Office
[Your Name]
[Your Position]
[Department]
[Company Name]
[Date]
[Supervisor’s Name]
[Supervisor’s Position]
[Department]
[Company Name]
Dear [Supervisor’s Name],
I hope this letter finds you in good health. I am writing to request an extension of my vacation leave, which was initially approved from [start date] to [end date]. Due to unforeseen circumstances, I would like to request an extension of [number of additional days] days, with my new expected return date being [new end date].
The reason for this extension is [briefly explain the reason for the extension, such as personal or family matters, medical reasons, or other valid circumstances]. I understand the importance of my role in the team and the impact of my extended absence. To minimize disruption, I have taken the following steps:
- [List any actions you have taken or will take to ensure a smooth transition or coverage of your responsibilities].
- [Mention if you can be reached via email or phone during your extended leave for emergencies or urgent matters].
I want to assure you that I remain committed to fulfilling my duties and responsibilities. If necessary, I am prepared to provide remote support or delegate tasks to a colleague to ensure that ongoing projects progress as smoothly as possible.
I kindly request your approval for this extension of my vacation leave. I apologize for any inconvenience this may cause and appreciate your understanding of my circumstances. I will ensure that all necessary arrangements are made to manage my workload during my extended absence.
Please let me know if you require any additional information or if there are specific procedures I need to follow for this request.
Thank you for your attention to this matter.
Sincerely,
[Your Name]
Leave Extension Request due to Flight Cancellation
[Your Name]
[Your Employee ID]
[Your Department]
[Company Name]
[Supervisor’s Name]
[Supervisor’s Position]
[Department]
[Company Name]
Dear [Supervisor’s Name],
I hope this message finds you well. I am writing to request an extension of my approved leave from [original start date] to [original end date] due to an unexpected flight cancellation.
Unfortunately, my scheduled return flight on [original return date] was canceled, and I am unable to secure an alternative flight until [new expected return date]. As a result, I kindly request an extension of my leave until [new expected return date].
I apologize for any inconvenience this may cause, and I will ensure that my responsibilities are covered during my extended absence. If there are any urgent matters requiring my attention during this time, please do not hesitate to contact me via email at [your email address] or by phone at [your phone number].
Thank you for your understanding and consideration of my request.
Sincerely,
[Your Name]
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